Call for Field Trips
Seeking Engaging and Impactful Field Trip Proposals!
The Local Organizing Committee (LOC) of ATBC2025 is excited to invite proposals for field trips as part of our 61st annual conference. ATBC2025 provides experts, educators, and practitioners a unique opportunity to showcase tropical biology and conservation in action, offering participants hands-on experiences that complement the scientific sessions.
Deadline for Submissions: April 15th, 2025
Field trips should align with the conference theme, "Tropical Biology and Conservation for a Sustainable World: Merging Diverse Approaches, Actors and Local Knowledge".
They should aim to:
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Highlight conservation initiatives and research sites.
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Offer experiential learning on tropical biodiversity and social-ecological systems.
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Encourage interdisciplinary or transdisciplinary engagement (e.g., combining biology with social sciences, arts, or local knowledge systems).
Potential topics for field trips may include, but are not limited to:
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Tropical ecosystem conservation and management
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Sustainable land-use practices
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Community-based conservation initiatives
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Ecotourism and biodiversity monitoring
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Traditional ecological knowledge in conservation
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All proposals must be submitted through the ATBC2025 online portal using a registered user profile.
Each proposal must include:
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Title (Maximum 15 words)
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Lead Organizer’s and Co-Organizers Information (Name, Institution, and Email for each)
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Field Trip Description (Maximum 400 words)
Provide a detailed overview, including key activities, locations, and relevance to the conference theme. Include objectives, format, target audience, and expected outcomes. -
Location(s) of the field trip
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One-Sentence Summary (Maximum 50 words; for use in the registration page and program)
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Minimum and Maximum Number of Participants
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Tentative Schedule and Itinerary (Include key activities and estimated timing)
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Cost per Participant (Indicate whether it covers transportation, entrance fees, meals, etc.)
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Cost Breakdown (Provide details on cost distribution, including transportation, permits, meals, and equipment rental if applicable.)
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Funding (if applies)
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Materials and Recommended Items for Participants (List items participants should bring, e.g., notebook, sunscreen, insect repellent, sturdy shoes, water bottle, etc.)
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Requests to the Local Organizing Committee (LOC) (Specify any support needed, such as transportation arrangements, meal coordination, or other logistical needs.)
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Visual Materials (Attach one royalty-free image to support the promotion of your field trip. Recommended image size: 1280 x 720 pixels.)
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Field trips will take place on Thursday, July 4, 2025. However, upon request, they may also be scheduled for the weekend of June 28–29 (before the conference).
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Field trips will be available for all registered conference attendees through prior registration on the conference website.
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A registration fee may be charged to cover operational costs, determined in consultation with the organizers and included in the registration platform.
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Participants are responsible for all expenses related to the trip, including transportation, entrance fees (if applicable), meals, and any other personal costs.
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All field trip attendees must be registered for ATBC2025
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Each proposal must specify a minimum and maximum number of participants, excluding organizers, to ensure logistical feasibility.
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The field trip will be canceled if the minimum number of participants is not reached by June 2025. Organizers will be informed in advance.
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If demand exceeds the maximum number of participants, the organizer must establish a selection criterion, such as order of registration, a statement of interest, or another relevant method.
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ATBC does not provide direct funding for field trips, expenses should be covered by the participants. Organizers should secure their own funding sources if needed.
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The LOC may assist in coordinating transportation and catering services as necessary.
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The LOC, in consultation with the Scientific Committee, will evaluate proposals based on:
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Scientific and educational merit
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Relevance to the conference theme
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Feasibility and logistical planning
Accepted field trips will be scheduled in consultation with organizers to minimize topic overlap and ensure logistical feasibility.
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Organizers will receive notification of acceptance by late April, 2025, with further instructions for finalizing the field trip details. Full information on accepted trips will be available when registration opens.
Cancellations disrupt the conference program. Please submit a field trip proposal only if you are certain of your availability and commitment to organizing the session. In unavoidable cases, the lead organizer may be replaced by a co-organizer.
For any questions related to this call, please write to us at atbc2025@tropicalbiology.org
We look forward to your participation in ATBC2025 in Oaxaca, Mexico!
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